A lot of modern workplaces are adept at “making work” but falter when it comes to executing that work in a non-disruptive, timely fashion. Sure, you can gather information on a sales lead, or define a branding project, but when it comes time to actually qualify that lead or execute that project, what system do you have in place to maintain workflow and maximize productivity?
Whether you’re a team lead or team member, there are steps you can take to help improve the process. In this post, let’s look at a few ways to improve workflow and productivity, some of which make use of psychological insights, and others that leverage new technology.
Prioritize by Importance & Automate the Process
How you define importance is ultimately up to you (and the particular KPIs you track), but it’s important to prioritize by importance and automate the process. Thankfully, there are some fantastic products out there that make prioritization and workflow automation a breeze.
In project management, for example, you can use a unified project platform to work on a collaborative, real-time interface, thereby prioritizing new information and project changes – check out Core for a good PM platform. In sales, you can use a sales engagement software with queue-based lead routing to prioritize important leads – just click on the following link and learn to improve your sales process with VanillaSoft software. In human resources, you can use HR software to prioritize which performance reviews are the most pressing – check out BambooHR for their powerful performance management.
This tip comes courtesy of a number of recent psychological studies, which together conclude that break time – any time, in fact, that the mind can rest from its work tasks – actually boosts overall productivity. Whatever is lost in time is more than made up for in employee focus and quality of work. This Forbes article, for instance, details how regular breaks can contribute to employee morale, sharpened focus, and an overall greater willingness to work hard.
Emphasize Proper Training
Frequently stopping to explain things to other employees or having to correct mistakes that could have been avoided with proper training, impedes workflow and productivity. Proper onboarding, as well as robust training on all new systems, processes, and operations, are small investments in improved workflow and better productivity down the line. Don’t neglect training!
The best way to remove distractions is to compartmentalize your work and daily lives, leaving your daily life at the door when you are working. That means shutting off notifications while you’re at your desk and keeping those red number badges on your social media app icons right where they are. It might also help to keep your desk physically organized; keeping a focused, organized workspace has been shown to increase productivity.
Workflow and productivity are integral to a successful business, but they are often improperly managed and inadequately tracked. Using automation software and some basic psychology, however, you can turn your business into a well-oiled machine.